RULES, REGULATIONS AND POLICIES OF THE INSTITUTION FOR THE ACADEMIC YEAR 2016-2017
Faculty Recruitment Procedure
Staff requirement for each department is collected well in advance by the office of the Principal and appropriate sanctions are obtained from the Management for creation of any new post or to fill up the existing vacancies.
Advertisements are given in leading newspapers for the recruitment of the staff members for various positions.
Scrolling announcements of vacancies are also displayed on the Institution’s web site.[implemented from the academic year 2016-2017]
The received applications for various departments will be scrutinized by the Scrutiny Committee constituted by the Principal.
The shortlisted candidates are called for an interview through post/telephone and e-mail communication.
The interview is conducted by the staff selection committee.
The selection committee will recruit the faculty according to the affiliating university norms.
Selection of the staff shall be made by a Selection Committee consisting of the following members constituted by the Management.
Head of the Department
One /Two Subject Experts
Mode of Selection
The following parameters are taken into account:
[Implemented from the academic year 2015-2016]
Personal Interview Performance
In addition to the above, other characteristics are decided by the Selection Committee.
The candidates selected by the Committee will be informed over the phone, clearly indicating the faculty’s position and the date of joining.
The selected candidates will be issued with proper appointment orders duly signed by the Managing Trustee on the day of joining.
The candidates appointed will be asked to submit two Passport Size Photographs and the following original certificates for verification:
X Mark sheet
XII Mark sheet
UG – Semester Wise Mark Sheets & Degree Certificate
PG – Semester Wise Mark Sheets & Degree Certificate
M.Phil. – Mark Sheet & Degree Certificate
Ph.D. Degree Certificate
Service Certificate & Salary Certificate (if employed previously).
The appointed candidate will be on a probation period of one year during which period they are entitled to avail Casual Leave at the rate of one day for one completed month of service and they are not eligible for any other leave. However, they are entitled for 28 days vacation after the completion of one year of service in the institution.
Appointment will be made based on the recommendations of the selection committee.
Newly recruited faculty will be on probation for one year.
Annual increment will be provided after the completion of one year which will be based on the self-appraisal issued to faculty members once in a year.
An increment may be withheld to an employee if the conduct has not been good or his work has not been satisfactory.
The evaluation of the faculty members is mainly based on the Teaching, Learning and Evaluation related activities and the minimum API score for this category is 60.
The performance appraisal process also involves in assessing the co-curricular, Extension and Professional Development related activities of the faculty members and the minimum API score for this category is 15.[implemented from the academic year 2016-2017]
The contribution of the faculty members towards Research & Academic and their participation in mentoring and institutional development are taken into account for the annual performance review system.
Additional increment will be sanctioned for up-gradation of qualification.
Eligible staff will be enrolled in the Employees Provident Fund Scheme.
A six month prior notice should be given for resigning from the assigned duties.
If any staff member is willing to get relieved without giving prior notice, then he/she will be required to pay the necessary compensation as desired by the management.
It is not mandatory for the Management to accept the resignation from any staff members during the middle of the semester.
Code of Conduct: [implemented from the academic year 2016-2017]
An employee of the College shall devote his whole time to the service of the College and shall not engage directly or indirectly in any trade or business or in another institution, which is likely to interfere with proper discharge of his/her duties. This provision shall not apply to the academic work like giving guest lectures, giving talk and any other work undertaken with prior permission of the Principal.
Every employee should maintain absolute integrity and devotion to duty at all times and shall do nothing to harm the dignity and prestige of the College.
Every employee shall ensure all possible steps for prevention of ragging in the premises of the institution.
No employee may absent himself/herself from duty without prior permission. In case of emergency of proceeding on leave without prior permission, he/she should inform HoD concerned about their absence.
Job Responsibilities [implemented from the academic year 2016-2017]
The job responsibilities as a faculty consist of four components viz.
Research & Consultancy
Effective teaching and providing instructions in Class Room and Laboratory Curriculum Development
Development of Learning Resources Material & Laboratory Development
Student Assessment & Evaluation including examination work of University
Students guidance & Counseling & helping their ethical, moral, and overall characterdevelopment
Keeping track of new knowledge and skills, help to generate new knowledge and helpdissemination of such knowledge through book publication, seminars, etc.
Self development through upgrading qualification, experience and professionalactivities
Research & Consultancy
Carry out Research & Development Activities and Research Guidance with publications.
Industry sponsored Projects
Provide Consultancy and Testing Services to industries in order to promote institute industry interaction and R & D.
Academic and Administrative management of the Department/Institution.
Preparing project proposals for funding in areas of R & D work.
Laboratory Development, Modernizations, Expansion, etc.
Monitoring and Evaluation of Academic and research activities.
Plan and implement Staff Development activities.
Interaction with Industry and Society.
Participation in Community Services.
Providing R&D Support and consultancy services to industry and other user agencies
Promotion of entrepreneurship and job creation.
Providing technical support in areas of social relevance.
PROMOTIONAL & STAFF RECRUITMENT POLICY
QUALIFICATION & EXPERIENCE REQUIRED FOR THE FACULTY POSITION
b) Science and Humanities
M.E./ M.Tech.(with first class in B.E. or M.E.)
Ist class in M.Sc. or M.A.and M.Phil. (Ph.D. preferable)
Ist class in MBA and M.Phil. (Ph.D. preferable)
Ist class in MCA and M.Phil. (Ph.D. preferable)
2 years experience is desirable.
2 years experience is desirable
Assistant Professor (Sr.scale.)
b) Science and Humanities
M.E./M.Tech. (with first class in B.E. or M.E. or both) Ph.D preferable
M.Sc./M.A. with Ist class and M.Phil. (Ph.D. preferable)
MBA with Istclass (M.Phil. and Ph.D. preferable)
MCA with Ist class ( M.Phil. and Ph.D. preferable)
Min of 5 years’ experience as Asst. Prof.(or)Min 5 years’ experience after PG Qualification(For Direct recruitment)
Assistant professor (selection grade)
5 years of experience as assistant professor. Senior scale.
b) Science and Humanities
M.E./M.Tech.(with first class in B.E. or M.E. or both and Ph.D
M.Sc./M.A. with Ist class and M.Phil. (Ph.D. preferable)
MBA with Ist class (M.Phil.and Ph.D. preferable)
MCA with Ist class (M.Phil.and Ph.D. preferable)
Min of 7 years’ experience as AP
b) Science and Humanities
same as above in Associate Professor
Min of 10 years’ experience out of which 5 years as Associate Professor with Ph.D.
Types of Leave
Casual Leave ( CL)
Compensatory Leave (CPL)
Earned Leave (EL)
Maternity Leave (MTL)
Sabbatical leave[implemented from the academic year 2014-2015]
Rules for Availing Leave
Casual Leave (CL)
Casual Leave is not earned by duty but it is a concession given to faculty members so as to enable them to be absent in special circumstances, without such absence being treated as any other leave. A faculty member on CL is not treated as absent from duty. He /She is eligible to avail 12 days of CL in a calendar year. CL cannot be claimed as a matter of right and its grant is always subjected to the exigencies of service.
During the probation period, the faculty members will be granted CL in proportion to the actual period spent on duty. CL can normally be availed off only with prior approval of the Head of the Institution i.e. Principal[Implemented from the academic year 2016-2017].
Compensatory Leave (CPL)
A faculty member may be granted compensatory leave if he/she is required to work on any holiday under the written orders from the Principal. It may be availed within six months from the holiday on which the duty is performed with the prior sanction of the leave by the concerned authority. The maximum number of Compensatory leaves that may be granted to a faculty member shall not exceed 10 days in an academic year. Compensatory leaves may be combined with Casual Leave or authorized public holidays subject to the condition that the total period of absence shall not exceed 10 days. Compensatory leaves may also be prefixed or suffixed to regular leave subject to usual conditions.
Earned Leave (EL)
A faculty member can avail the Earned Leave, during a period of emergency by post ponding the vacation leave, granted to the faculty member by the deciding authority in an academic year. A faculty is eligible for earned leave if he/she has not availed either part (or) full vacation period sanctioned to him. That leave can be availed after the vacation period before the completion of 6 months time.
Vacation Leave (VL)
A faculty member can avail vacation or portion of vacation only after the formal order from the Principal. A faculty member has to forgo the vacation period in case of special orders from the authorities concerned. The eligible period of vacation is as follows:[implemented from the academic year 2016-2017]
Experience in the College
One year completed
One year completed
The vacation leave shall be declared by the institution taking into consideration the actual number of working days so that the minimum requirements of working days per semester as stipulated by the University from time to time is satisfied.
Unavailed Summer / Winter Vacation cannot be combined with subsequent summer vacation. Also surrendering of vacation period for “claim of salary” cannot be allowed.
Maternity Leave (MTL)
Maternity leave may be granted to women faculty members without pay for a period of six months from pre-confinement rest to post confinement recuperation, at the option of the employee. The leave can be extended to another six months in case the faculty member faces any health issue which requires further rest under the instruction of the doctor. In this case, a medical certificate should also be produced.
Maternity leave may not be combined with leave of any other kind.
On Duty (OD)
In addition to the leaves sanctioned to the faculty members On Duty is also provided to facilitate the following:
(i)Outside assignments like External Invigilation / University Representatives / Central valuation.
(ii)Conferences / Seminars / Workshops organized in other institutions.
(ii)Research work.[implemented from the academic year 2015-2016]
The faculty members are eligible to avail 13 days OD in a semester out of which 6 days may be availed for attending exam duty, 3 days for attending Seminar / Conference / Workshop and 4 days for Ph.D. work.
The faculty members who have not yet registered for Ph.D. may avail 10 days OD for attending exam duty in a semester and 3 days for attending seminar / conference / workshop etc.. The OD account will be closed at the end of every year. Any excess OD availed will be treated as leave on loss of pay.
The faculty members are given one hour permission twice in a month. The permission can be availed either in the morning from 8:30 to 9:30 or in the evening from 3:30 to 4:30.
Incentive schemes for faculty & students [implemented from the academic year 2012-2013].
The primary objective of the following incentive schemes is to motivate the faculty members to undertake quality research, consultancy and other research related activities.
The intake capacity of each programme, including the number of seats to be reserved for students of different categories shall be decided by following the Government directives and Council approvals.
Admissions to the first year of all the programmes shall be made before the start of each academic year, through the Counselling conducted by the Government.
The college shall also admit a limited number of students of Non-Resident Indian (NRI)as per government rules
There shall also be a merit-based, lateral admission of students having Diploma qualification to the second year of all the programmes at the College in accordance with the Government rules applicable for such admissions
The College reserves the right to revoke the admission made to a candidate, if it is found at any time after admission that he/she does not fulfil all the requirements stipulated in the offer of admission.
The College also reserves the right to cancel the admission of any student and discontinue his/her studies at any stage of studentship for unsatisfactory academic performance and/or indisciplined conduct.
Performance in each course of study shall be evaluated based on Continuous Internal Assessment throughout the semester and University examination at the end of the semester.
Each course, both theory and practical (including project work & viva voce Examinations) shall be evaluated for a maximum of 100 marks.
The internal assessment for all theory and practical courses including project work is for 20 marks while the End- Semester University examination will be for 80 marks.
The University examinations (Theory and Practical) of 3 hours duration shall ordinarily be conducted between October and December during the odd semesters and between April and June during the even semesters.
The evaluation of project work is done by an external examiner and an internal examiner, followed by a viva-voce examination conducted separately for each student.
Continuous Internal Assessments
All assessments of a course will be done on absolute marks basis. As per Anna University regulations three Continuous Internal Assessments are conducted every semester.
The students will attempt each Internal Examination for 50 marks. The marks obtained shall be proportionately reduced for 20 marks and rounded to the nearest integer.
The internal marks are added to the semester marks obtained by each student to be evaluated for a maximum of 100 marks for each subject.
Passing Requirements for University Examination
A candidate who secures 50 and above percentage of total marks prescribed for the course [Internal Assessment + End semester University Examinations] shall be declared to have passed the course and acquired the relevant number of credits.
This is applicable for both theory and practical courses (including project work). If a candidate fails to secure a pass in a particular course, it is mandatory that he/she shall register and reappear for the examination during the subsequent semester when examination is conducted for that course.
Every student is expected to attend all classes and secure 100% attendance. However, in order to give provision for certain unavoidable reasons the student is expected to attend at least 75% of the classes.
If any student is found to lag below 75% of attendance prescribed by the University, the particular student will be debarred from appearing for the end semester examinations and in compliance with the university rules will have to repeat the same semester.
However, a candidate who secures overall attendance between 65% and 74% in the current semester due to medical reasons (prolonged hospitalization / accident / specific illness) / participation in sports events may be permitted to appear for the current semester examinations subject to the condition that the candidate shall submit the medical certificate / sports participation certificate attested by the Head of the Institution satisfying the requirement of minimum 75% attendance. The same shall be forwarded to the Controller of Examinations for record purposes.
Candidates who secure less than 65% overall attendance shall not be permitted to write the University examination at the end of the semester and also are not permitted to move to the next semester. They are required to repeat the incomplete semester in the next academic year, as per the norms prescribed.
A candidate can apply for a photocopy of his/her semester examination answer script in a theory course, within 2 weeks from the declaration of the results, on payment of the prescribed fee to the Controller of Examinations through the Head of Institution.
The answer script is to be evaluated and justified by a faculty member, who handled the subject and recommend for revaluation with breakup of marks for each question.
Based on the recommendation, the candidate can register for the revaluation through proper application to the Controller of Examinations.
The results will be intimated to the candidate concerned through the Head of the Institution. Revaluation is not permitted for practical courses and for project work.
A candidate can apply for revaluation of answer scripts not exceeding 5 subjects at a time.
Grade, GP, GPA & CGPA
The marks scored by the student will be converted into Grades (G) and Grade Points (GP). All assessments of a course will be done on absolute marks basis. However, for the purpose of reporting the performance of a candidate, letter grades, each carrying certain number of points, will be awarded as per the range of total marks (out of 100) obtained by the candidate in each subject as detailed below:
81 to 90
71 to 80
61 to 70
57 to 60
50 to 56
Less than 50
SA–Shortage of Attendance
U- Reappearance (RA) is required for the examination in that particular course
W – Withdrawal from the exam from the particular Course.
I class with distinction:8.50 and above.
I Class:6.5 and above
II Class: Below 6.5
After results are declared, Grade Sheets will be issued by the University to each student which will contain the following details:-
The college in which the candidate has studied.
The list of courses enrolled during the semester and the grade scored.
The Grade Point Average (GPA) for the semester.
The Cumulative Grade Point Average (CGPA) of all courses enrolled from the first semester onwards.
“U” and “W” grades will be excluded for calculating GPA and CGPA.
Continuous Academic Monitoring of the Students
The institution ensures that every class has an advisor and two/ three tutors according to the strength of the class. The class advisor will be one among the course-instructors of the class. He / She will be appointed by the Head of the department concerned.
The following are the responsibilities of a class advisor:-
To act as the channel of communication between the HoD and the students of the respective class.
To collect and maintain various statistical details of the students.
To help the chairperson of the class committee in planning and conduct of the class committee meetings.
To monitor the academic performance of the students including attendance.
1. Male students should wear formal clothes with tucked-in shirts and black shoes. Wearing of T- Shirts and jeans are strictly prohibited.
2. Female students should wear either salwar kameez with neatly pinned dupatta. Hair should not be left loose.
The college will function on all days from Monday to Friday in a week except on Government holidays. The second and fourth Saturdays will be full working days. If required, a decision will be made to work on other Saturdays to fulfil the required number of working days in a semester as prescribed by the University. College Timing: 8:30 a.m. to 4:25 p.m
Conduct and Discipline:
All students shall be required to conduct themselves in a manner befitting the students of a professional institution of high reputation, within and outside the precincts of the College. The following additional acts by the students within or outside the precincts of the College shall constitute gross violation of code of conduct punishable as indiscipline:
1. Lack of courtesy and decorum, as well as indecent behaviour
2.Willful damage of property of the College/Hostel or of fellow students
3.Possession/consumption/distribution of alcoholic drinks and banned drugs
4.Mutilation or unauthorized possession of library material like books
5.Noisy and unseemly behaviour, disturbing peace in the College/Hostel
6.Hacking in computer systems, either hardware or software or both
7.Any other act considered by the College as of gross indiscipline
Attendance and Leave Rules for the Students
1.Students should be in the classroom before the faculty member enters.
2.The attendance will be taken every hour and any student not present in the class while the attendance is taken will be marked absent.
3.Students should apply for leave in advance in the prescribed format signed by him/her which should be submitted to HoD for prior permission.
4.Students are not permitted to go out during college hours without prior permission of the Principal.
5.When leave is availed due to unforeseen causes, the leave application should be submitted immediately on the day of presence with parent’s/warden’s signature.
6.When leave is availed due to sickness or hospitalization, Medical Certificate with prescription and bills should be submitted along with leave application.
7.If a student has less than 75% of attendance, he or she will not be permitted to appear for the current University Examinations.
8.If a student has taken any ordinary leave or medical leave or On-Duty leave or any other kind of leave, in a semester, all the leave period put together should not exceed 20% of the total attendance in that semester.
WORKSHOP AND LABORATORY RULES
1.Student should wear prescribed uniform / overcoats while doing experiments and follow the safety regulations of the workshop and laboratories.
2.Students should take care of tools, apparatus or other equipment given to them and should preserve the cleanliness of the laboratories and the workshop.
3.Care should be taken in handling the property of the institution and any damage caused casually or willfully will entail disciplinary action and recovery of cost.
1.The library is opened from 8:00 a.m. to 7:00 p.m. on all working days and from 8:30 a.m. to 4:30 p.m. on holidays and vacation days.
2.Silence should be maintained in the library.
3.Students should take care of the books without causing damage of any sort like folding or underlining.
4.Lending of books will be done only upon producing the identity card.
5.Books borrowed should be returned on or before the due date.
6.If books are not returned on the due date, fine amount will be collected.
7.In case of the loss of a book, the student will have to bear the responsibility for replacing it with a new one. If the book is not available, the actual cost of the book will be collected.
8.Digital library can be used for accessing E- Journals and E – Books.
9.Internet access facility is also available for staff members and students for technical research and academic purposes.
The Vijayalakshmi Palanisamy Charitable Trust offers several scholarships, fee waiver schemes, research assistance to meritorious and deserving students. Every year more than 200 students are benefitted with the scholarship worth rupees one crore.
Vijayalakshmi Palanisamy Scholarship
Application for scholarships, loans, etc., should be submitted in the prescribed form to the Principal within 30 days from the date of reopening of the institution or admission of the candidate to the institution. Students should submit all the certificates required pertaining to the nature of Scholarship or loan. No student will be permitted to hold more than one scholarship at a time.
The concessions granted are liable to be withdrawn in case of misconduct such as participation in strike, involvement in ragging etc.
The following scholarships and fee concessions are available for deserving students in UG & PG Programmes.
The Institution supports in receiving other government scholarships like:
2.Backward Class Welfare Scholarship ( BC / MBC / DNC) students scholarship.
3.Educational Scholarship to the wards of Farmers under Tamil Nadu Agricultural Labourers (Farmers Social Security and Welfare Scheme).
4.Minority Scholarship (Christian, Muslim, Sikh, Buddhists, Parsi and Jain students scholarship ).
Ragging is display of disorderly conduct, doing any act which causes or is likely to cause physical or psychological harm or raise apprehension or fear or shame or embarrassment to a student in any educational Institution. It also includes:
a) Teasing, abusing, playing jokes on or causing hurt to such student or
b) Asking the students to do any act or perform something which the student will not in the ordinary course willingly do.
Ragging within or outside any educational Institution is prohibited. Whoever directly or indirectly commits or participates in any practice of “Ragging” within or outside any educational institution shall be punished with imprisonment for a term which may extend to two years or shall also be liable to a fine which may extend to Rs.25, 000/-or even termination of the student with T.C. and the student cannot join in any other institution with that T.C.
In conformity with Supreme Court judgments and directions, UGC guidelines and State Government Instructions, KIT is following a ‘Zero-Tolerance Policy’ towards ragging
Any student accused and found guilty of ragging, will be severely dealt with, in accordance with the provisions of Law
The institution has framed an exclusive anti-ragging committee to promote a safe and comfortable learning atmosphere for the students’ community.
Members of the Anti- Ragging Committee
1. Dr. Mohan Das Gandhi – Principal (chairman)- 9965590099
2. Dr. P. Anbalagan – Director -9894228893
3. Dr. R.S. Sankarasubramanian – Professor – 7598514912
4. Dr. R. T. Yamuna – Associate Professor – 9842563693
a.Admission and Accommodation
1.Accommodation in the hostel will be terminated at the end of each academic year and members who desire to avail the hostel facility shall apply for readmission at the beginning of every academic year.
2.The chief warden may refuse admission to any student who does not abide by the rules and regulations of the hostel.
3.Every student must give an undertaking in writing that he/she will abide by the rules of the hostel and that he/she will submit to any disciplinary action imposed on him by the authorities. This shall be confirmed in writing and in a declaration form by the parent/guardian.
4.After admission, no student should vacate the hostel without the written application by the parent/guardian and without the permission of the warden.
5.Allotment of rooms shall be made by the deputy warden under the orders of the chief warden.
6.No room shall be allotted to any member without payment of hostel fee for the whole year at the office.
7.Rooms once allotted for years are not interchangeable Students must occupy the rooms allotted to them and not change rooms without the permission of the deputy warden concerned. [implemented from the academic year 2016-2017]
8.The hostel management is not responsible for the loss of property left in the rooms due to negligence of inmates.
9.No student should avail leave on the preceding and the ensuing days of the holidays without obtaining valid permission in advance. If anybody flouts this condition he/she will lose hostel accommodation.
10.No student is allowed to use any electrical appliances like heater, iron box, TV, etc., in the room.
11.Guests are not allowed either to enter or to stay in the hostel.
12.Visitors intending to see the students should necessarily produce the identity card issued by the college authorities.
13.If any difficulties or problems are put forth by the inmates it should immediately be brought to the notice of the deputy warden.
14.All the inmates, in case of availing any outing, should reach the hostel campus by 6 p.m.
15.The mess bill should be settled in the beginning of the semester.
16.The electrical fittings, furniture and other appliances provided in the hostel should be preserved in good condition. Damage done to the hostel property will be made good by recovering the cost or repair of the materials.
b. Hostel Mess Timings
1.The hostel provides both vegetarian and non-vegetarian food at subsidized rates. Food will be served in the mess during the following timings:
Breakfast : 07:30 a.m. – 08:20 a.m.
Lunch : 12:10 noon – 12:50 p.m.
Tea : 05:00 p.m. – 05:30 p.m.
Dinner : 07:00 p.m. – 08:00 p.m.
Breakfast : 08:30 a.m. – 09:30 a.m.
Lunch : 01:00 noon – 02:00 p.m.
Tea : 05:00 p.m. – 05:30 p.m.
Dinner : 07:00 p.m. – 08:00 p.m.
2.Mess timing should be followed strictly. No meal or tiffin will be served after the closure of the mess.
3.Guests are not permitted under any circumstances.
4.No resident is permitted to carry food in utensils to their rooms.
5.Transfer of one member’s food to another person is not allowed on any account.
6.No inmate will be provided food in the mess, at the time of joining, without the production of the rent receipt.
7.Student inmates shall not interfere with the work of cooks or other servants or indulge in any argument with them. Cases of misconduct of hostel employees shall be immediately reported to the warden with full particulars.
8.Members shall not give any tips to the servants or cooks in the hostel.
C. Discipline inside the Hostel
1. A high standard of discipline should be maintained.
2. Attendance will be taken at 6:30 a.m. and 9:00 p.m. every day. All inmates should be present in the hostels and ensure their attendance. If anybody fails to give attendance, he/she will face the risk of expulsion from the hostel.
3. All inmates should get prior permission (out pass) from the warden to go out between 10:00 a.m. to 6:00 p.m. on holidays and from 4:30 p.m. to 6:00p.m.on working days (only for emergency purposes).
4. Girl inmates may go out for purchases etc., only on holidays with the assistance of the deputy warden (or) her representative.
5. Eve teasing and ragging is strictly prohibited. Any student found involved in the dastardly act of ragging will be expelled from the college hostel.
6. Inmates should refrain from anti-social activities and should not indulge in drug abuse etc.
7. Scribbling or writing anything on the wall or the structure of the hostel or the college and also pasting of posters is strictly prohibited.[implemented from the academic year 2015-2016].
8. Furniture issued to boarders shall not be taken out of their rooms at any cost. Any such item found outside rooms will be confiscated by the hostel authorities.
9. Students are not allowed to put up notice or convene meeting of any sort within the hostel premises.
10. Failure to abide by any of the above conditions will result in expulsion of the students from the hostel.